Serving 3,000+ households through our software every day

Replace the system your business has outgrown

We build and look after the software that runs small and mid-sized UK businesses: the customer records, orders, rotas and invoicing that used to live in an old database or a stack of spreadsheets. Then we add the things the old system never had: a customer portal, staff apps on their phones, reports that write themselves.

Book a scoping call See our work
  • One price, yours forever
  • Registered UK company
  • Client data stays in the UK
  • Nottingham based, UK-wide
Milkman: weekly orders
Milkman weekly order screen for a dairy delivery business
3,000+
households on
Milkman rounds
Working with
Numbersmith

What we do

Build it properly, build it once

We specialise in replacing old systems and building complete business software. Every project starts with a visit, you see it working every week, and we support it after launch.

Legacy System Replacement

Access databases, old desktop programs and spreadsheet systems rebuilt as modern software your team uses in a browser. We keep what works, fix what does not, and bring the data across.

AccessExcelOld desktop software

Business Management Systems

Customer records, orders, invoicing, delivery tracking and reporting in one system, designed around how your business runs rather than a template.

OrdersInvoicingStaff portals

Workflow Automation

Filing, data entry and the weekly reports taken off your team's plate, so the hours go back into the work that pays.

Document filingFormsReporting

Desktop Applications

Software that installs on the office PC, carries your branding and keeps working when the internet does not.

WindowsLinuxWorks offline

Websites

Fast, accessible sites that rank well and are simple to keep up to date, with an editor where you need to change pages yourself.

FastFindableEasy to edit

Database Design and Migration

Getting your data out of the old system intact and into a structure that will last. We have recovered data from Access files, SQL Server and formats with no export at all.

Data migrationAccessSQL Server
All services

Beyond like for like

Not a copy of the old system. The system you should have had.

Rebuilding what you already have is the floor. The reason to do it is what the old software could never give you.

Customers serve themselves

Before

Every order change, holiday and invoice query is a phone call to the office.

Now

A customer portal where households change orders, book holidays and see invoices in seconds. Sign-in by email link, no passwords. 3,000+ households use ours.

Staff work from their phone

Before

Printed run sheets, paper forms and a clipboard that comes back at the end of the day.

Now

A driver app with every call, the running tally and today's changes. A crew portal for rotas, certificates and forms, on the phone they already carry.

The money matches itself

Before

Someone sits with the bank statement and the customer list every week.

Now

Bank statement import that matches payments to customers automatically and flags the ones it cannot.

Nobody is held hostage

Before

Every change waits on the one developer who understands the system, at their price.

Now

A system you can see, export from and take elsewhere. Changes are part of the retainer, not a quote each time.

Products

Ready-made where it makes sense

Two of our client systems have grown into products. Both are built and run by us in the UK.

Live

Milkman

Round management software for dairies and doorstep delivery businesses. Customers, standing orders, run sheets, driver app, invoicing, bank reconciliation and a customer portal. Replaces MR8 and similar legacy round software, with your existing data migrated in.

Milk roundsDoorstep deliveryMR8 migration
About Milkman
Early access

Conclave

A community and membership platform for alumni networks, clubs and associations. Run it on your own servers or ours, see the code, and change it to suit your organisation. Your member data stays under your control.

MembershipAlumniSelf-hosted
About Conclave

Case studies

Systems in daily use

Recent work, each one replacing a system the business had outgrown.

Carry Care patient transport journey log

Legacy replacement

Carry Care

Patient transport operator replacing an ageing Access database, 102 online forms and 26 automated workflows with one system.

200+staff90vehicles102forms replaced
Read case study
W Coleman and Son delivery load list

Business system

W Coleman & Son

Family dairy with 3,000+ customers and 6 rounds, moved from a 1990s round program onto a complete orders, delivery and invoicing system.

3,000+customers6rounds100products
Read case study
Numbersmith finance calculator website

Website

Numbersmith

Sixty free UK finance calculators for Ellis & Ellis, built light so they load instantly, rank well and work for everyone.

60calculators11categories0dependencies
Read case study

Screenshots of client systems use fictional test data created for this site. No real customer, patient or personal data is shown.

3,000+
Customers managed daily
200+
Staff using our systems
70%
Admin time cut through automation
100%
Built and hosted in the UK

How we work

Four stages, no surprises

You see working software every week and you always know what is coming next.

01

Understand

We visit, watch how the work is done and map the current system before any code is written.

02

Design

Screens, records and workflows agreed up front, with a fixed scope and a clear price.

03

Build

Weekly demos on a live test system. Changes are cheap while the build is in progress, so we make them then.

04

Run

Your data moved across, staff trained, system live. Then hosting and support so it keeps pace with the business.

Common questions

Before you get in touch

What size of business do you work with?

Owner-managed and mid-sized businesses, typically 5 to 300 staff. Our clients include a family dairy, a regional patient transport operator and a business transfer agency. If your team relies on a system nobody wants to touch, you are the right size.

How do you price a project?

A one-off build fee agreed after a scoping visit, then an optional monthly retainer that covers hosting, support and ongoing changes. The scoping visit is free and you get a written proposal either way.

Who owns the software and the data?

Your data is yours and can be exported at any time. You receive a right to use the software for as long as you need it, with hosting and support from us. Buy-out and escrow arrangements are available if you need them.

Can you migrate data from our current system?

Yes. We have recovered data from Access files, SQL Server, spreadsheet exports and systems with no export function at all, including MR8 round files. Migration is part of every replacement project, not an add-on.

Where is the software hosted?

On servers in the UK that we manage, with daily off-site backups. If you need the system on your own premises instead, we support that.

What happens after go-live?

Every project includes a support period. Most clients then move to a retainer so the system continues to be maintained and developed. You deal with the people who built it.

Ready to replace that legacy system?

Tell us what is not working. We will come back with a straight answer on what is possible, what it costs and how long it takes.

Book a scoping call See our work