Our Work | Case Studies and Products

Product

Live

Milkman

Round management software for dairies and doorstep delivery businesses. Milkman started as the system we built for W Coleman & Son and now runs as a product, with 3,000+ customers managed through it every day.

It covers the whole operation: customer records, standing orders and holidays, weekly order generation, run sheets and load lists, a driver app for the round, invoicing with VAT and PDF output, bank statement import with automatic payment matching, and a customer portal where households manage their own orders.

Milkman replaces MR8 and similar legacy round software. We read the existing data files and migrate customers, rounds, orders and balances, so the business changes system without re-keying anything.

Milk roundsDoorstep deliveryMR8 migrationDriver appCustomer portalUK hosted

Ask about Milkman

Milkman: weekly orders

What a round business needs

Customers, addresses and rounds in one place
Standing orders with holidays and one-off changes
Run sheets and load lists that match the van
Invoicing, payments and a clear ledger per customer
A way out of the current software, data included

What Milkman does

Weekly order generation across every round
Driver app with per-call detail and delivery tally
Bank statement import that matches payments to customers
Customer portal with sign-in by email link, no passwords
Full migration from MR8 data files

What a round business gains by moving to Milkman

Customers changing their own orders and holidays online
Drivers on a phone app instead of paper run sheets
Payments matched to customers automatically
Invoices generated with VAT and sent as PDFs
Office roles with the right permissions for each person
A way out: the data is yours and exportable

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Legacy system replacement

Carry Care

A patient transport company with around 200 staff and 90 vehicles, running on an Access database over SQL Server, 102 online forms and 26 automated workflows. The main customer table had 233 columns, most fields were free text, and adding two fields to the crew portal cost thousands through the previous supplier.

We are replacing all of it with a single web application: every Access form, every online form and every automated workflow rebuilt into one system designed around how the operation runs. Staff certification and assessment tracking are already live on the new system.

TypeScriptReactFastifyPostgreSQLMantine UIMobile portal

The problem

5 separate Access databases
102 online forms that had to be edited by hand
26 automated workflows for filing PDFs
Crew portal changes billed in the thousands
Data scattered across 4 systems

The solution

One database, one login, one place for every record
Every Access form rebuilt as a web screen
10 reports built in
Certificates and assessments tracked automatically
Crew portal that works on a phone, for 200+ staff

What they have now that they did not before

Crew filling in forms on their phones, filed automatically
Certificates and assessments tracked without anyone chasing
Ten reports on demand instead of built by hand
One record per person instead of four systems
Changes included, not billed per field
Data they can see and export

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Business management system

W Coleman & Son

A family-run dairy with 3,000+ customers, around 100 products and 6 delivery rounds. The business ran on MR8, a 1990s round program with no export, no customer portal, no bank reconciliation and every change dependent on the original developer.

We built the full replacement: customer records, standing orders, weekly order generation, run sheets, a driver app, invoicing with VAT and PDF output, bank statement import with automatic matching, office roles with the right permissions and a customer portal. It is live, used on every round every day, and developed on a retainer. Milkman grew from this system.

TypeScriptReactPostgreSQLElectronNSIS installerCustomer portal

The problem

1990s round program with no way to get the data out
No way for customers to manage their own orders
Bank reconciliation done by hand
Every change dependent on the original developer

The solution

Every customer, round and balance migrated from MR8
Branded desktop application for the office
Customer portal: sign-up, orders, holidays, invoices
Bank statement import that matches payments automatically
Driver app used on every round, every day

What they have now that they did not before

3,000+ households able to manage their own orders online
Six rounds run from a phone app, no paper
Bank reconciliation done by the system, checked by a person
Invoices with VAT out as PDFs in one click
New features every month on the retainer
No dependence on a single developer

3,000+

Customers

Delivery rounds

~100

Products

Daily

Live use

Numbersmith

Website

Numbersmith

Commissioned by Ellis & Ellis, business transfer agents for the East Midlands.

A free UK finance calculator website with 60 calculators across 11 categories: mortgages, tax, savings, pensions, loans and more. Built light so pages load instantly, and set up so that search engines rank it alongside tools with far bigger budgets.

The second release added dark mode, charts, copy, share and print tools, and full accessibility support.

HTML/CSS/JSChart.jsSchema markupCloudflare PagesWCAG

Calculators

Conclave

A community and membership platform for alumni networks, clubs, associations and member organisations. Member directories, groups, events and communications under the organisation's own branding.

Organisations can run Conclave on their own servers or ours, see the code, and extend it themselves rather than waiting on a vendor. Member data stays under the organisation's control.

MembershipAlumni networksYour servers or oursUK GDPRExtendable

conclave.community

Screenshots coming shortlyconclave.community

Systems in daily use

Milkman

Carry Care

W Coleman & Son

Numbersmith

Conclave

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